Appomattox Regional Governor’s School

for the arts & technology

512 W. Washington St, 23803 | P:804-722-0200 F:804-722-0201



Student Handbook

Updated July 7, 2015

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ADDRESS CHANGES
ATTENDANCE POLICY
ACADEMIC POLICIES
BEHAVIOR EXPECTATIONS/Discipline
MAINTAINING HIGH STANDARDS
ACADEMIC INTERVENTION PROCESS
TECHNOLOGY USE Policy
GENERAL REGULATIONS
Clubs and Activities
Fundraising
After-School Activities
PTSA – Parent Teacher Student Organization
Counseling and Support Programs
Academic Record Access and Policies
Duplicate Record Fees
Athletics
Driver Education
School Closing – Bad Weather
BUILDING REGULATIONS
Clinic and Medicine Distribution
Health/Emergency Forms
Medical Flag List
Administration of Medication During School Hours
Emergency Drills
Telephones and Cellular Phone Use
Student Searches
Library/Media Center Services
Textbooks and Equipment
Use of Computer Labs
Lost and Found
MP3/Radios/CD Players, iPods, etc.
Bus Transportation Information
Automobiles
Title IX
Student Fees
Responsibilities of 18 year old Students
Visitors and Guests
College and Career Planning
Dress Code
Smoking/Tobacco/Drugs/Weapons
SIGNATURE PAGE
RELEASE FORM

Greetings ARGS Students,

I hope you had a wonderful summer vacation, filled with family gatherings, friends and enjoyment.  I have heard that “Success is not a place at which one arrives, but rather the spirit with which one undertakes and continues the journey.”  To me, this means a couple of things.  First it means that although the end result of achieving great grades is extremely important, the journey that we take along the way as we investigate the world around us, stretch our thinking, grow in character and become a true community of learners is just as important as achieving great grades.  This also means that teachers, parents, all other stakeholders, you and I must work together to ensure the success of ARGS.  Our working together must be accomplished in the spirit of:

On Tuesday, September 8, 2015, we begin another school year.  Our faculty and staff will work together with you to ensure that you have an exceptional learning experience.  This year may be filled with challenges; however, if you are willing to work hard, you will enjoy the direction in which this wonderful experience at ARGS is taking you.  I hope you are as excited as I am to begin another year of creating life-long memories, and exceptional learning.  ARGS is a great school and is “Second to none” and with your continued support, dedication and loyalty, it will maintain that position.

Our administrators, teachers, and support staff believe in you, and we want you to succeed.  Your success in the classroom, on stage, on a computer, on the playing field or in any other endeavor is a success for our entire school community.  I look forward to assisting you with maximizing your full potential as a student and person.

I wish you the best in the 2015-2016 ARGS school year!

James M. Victory, Ed.D.

Executive Director

MISSION STATEMENT

Through integration of a well-founded liberal arts education with intensive focus upon specific artistic or technological discipline, The Appomattox Regional Governor’s School for the Arts and Technology provides gifted and talented students a differentiated and rigorous education, cultivates a supportive environment that inspires unique artistic and technological visions, promotes cultural tolerance, nurtures community partnerships, and produces active, engaged citizens.

Goal Statements

The Appomattox Regional Governor’s School for the Arts and Technology:

Student Application and Admissions Process

STUDENT APPLICATION AND ADMISSIONS PROCESS

Each year the Appomattox Regional Governor’s School for the Arts and Technology will admit highly talented students who have demonstrated the ability to participate in and benefit from this school’s specialized curriculum and environment.  Students will be admitted at the ninth grade level.  Applications for next school year will be available in late October from the student’s middle school School Counselor. (See our website for details.)

Student Enrollment

Students attending Appomattox Regional Governor’s School must be domiciled with a parent/guardian in a participating district and meet that jurisdiction’s residency requirements.

No request to enroll in the Appomattox Regional Governor’s School will be accepted from a tuition paying student not domiciled in and sponsored by a participating district.

Withdrawals – A student enrolled at the Governor’s School may, at any time, with parent/guardian permission, voluntarily withdraw from the school.  Withdrawal forms are available from the School Counselor’s Department.  Students considering withdrawal are strongly encouraged to remain in attendance at ARGS for the first two weeks of class.

It is the responsibility of the parent/guardian or student to notify the Gifted Coordinator in their school division upon withdrawal.

Re-entry – A student who has been offered admission to, enrolled in, and withdraws from the Appomattox Regional Governor’s School may not re-enter the school unless:

Please note that unless all conditions of re-entry are met prior to withdrawal, the student will not be able to re-enter and must go through the regular admissions process if he or she wants to return.

ADDRESS CHANGES

It is recognized that students may move during the year and still remain within the service area of Appomattox Regional Governor’s School.  However, accurate address information is essential and parents/guardians are required to notify the Governor’s School and appropriate school division(s) of any address changes.  Address changes during the school year should be reported to the Office Manager of the Governor’s School at least seven (7) days in advance, as well as the Transportation Department of the student’s home school district to arrange a change in transportation.

Change of Residency

Financial responsibility for Governor’s School students who move from one participating school district to another shall be assigned as follows:

  1. Once admitted, the student may remain in the Governor’s School for the duration of his/her high school program, (4 years) providing:
    1. The student remains in good academic standing and abides with school rules.
    2. Resides in a participating school district.
    3. The school district has funding available.
  1. The school district where the student resides on March 1 will be responsible for the tuition for said school year.

Parents/guardians will be responsible for officially notifying, in writing, the school district and the Governor’s School within ten (10) business days of change of residency.  Failure to notify the Governor’s School may affect the student’s status in the Governor’s School.

ATTENDANCE POLICY

Daily Schedule:  8:30 a.m. – 3:30 p.m.

Arrival

Arrival on time Report to 1st/5th by 8:30 a.m.

*Parents are requested to call the Attendance Line every day their child is absent*

Late arrival to 1st/5th Period Report to Security Desk at Door #1

-Student issued pass to class by Security Personnel

-Student will be marked tardy before half-way point of block

   –Student will be marked absent after half-way point of block

Late arrival after 1st/5th Period Report to Main Office

-Student issued pass to class by Attendance Officer

-Attendance Officer records tardy on master attendance list

-Attendance Officer calls parent re: tardy/absence if not signed in by parent or parental

note submitted

-Attendance Officer logs notification

Late arrival to school due to home school transportation delay

-An announcement is made and students are permitted to class, not being marked tardy

1st/5th period teachers must check tardies/absences against the Daily Attendance Report for each day.  This check is essential to:

Note:  Early release notes must be brought by students to the Main Office by 8:20am of the day they are to be released early.  E-mails are not acceptable.

The presentation of false or forged notes will result in disciplinary action.

Early Dismissal

Students are required to provide written parental permission to miss school in advance of the days(s) to be missed.

Truancy is unacceptable.  Students must bring a note from their parent/guardian.  Undocumented absence from an individual class or from school is considered truancy and will be handled as a disciplinary matter.

Three (3) tardies equal one (1) absence

Nineteen absences will result in “Loss of Credit” for the course.

A failing grade will be recorded on the student’s Report Card and Transcript.

Appeals Process

Students/Parents can appeal a “Loss of Credit” status.

Student/Parent submits written request to student’s School Counselor.

School Counselor convenes an Appeals Committee

Appeals Committee = 2 teachers, Assistant Director, and School Counselor

Documentation of tardies and absences will be presented by the School Counselor to the student/parent.

Each time a student is tardy or absent he/she should bring a note from their parent, doctor, etc.   If a “Loss of Credit” occurs, this will serve to support the request for an extension.

The Appeals Committee can deny request (student loses credit for course) or approve request (student continues in course with stipulations).

If denied, student will continue to be assigned to that classroom or be re-assigned to another location (to be determined by the Assistant Director).

Decision of Appeals Committee can be appealed to the Executive Director.

Sequence of Contact with student’s parent preceding “Loss of Credit”

Any tardy/absence Phone call from Attendance Officer
Three absences Contact (phone call, email or letter) from class teacher
Six absences Letter from School Counselor
Ten absences Second letter from School Counselor
Fifteen absences “Final Warning” registered letter from School Counselor
Nineteen absences “Loss of Credit” letter from School Counselor (appeal process information included)

Students are considered present when participating in field trips, athletic events, student government activities, and other functions sanctioned by the school.  The students are marked present on all school records.

Regulations – Make-up Work

It is the student’s responsibility to see the teacher to schedule make-up work on the day he/she returns to school.  Teachers shall assign and schedule appropriate make-up work to be completed within five (5) school days following the student’s return.  Make-up work assigned, but not completed within the established time period, shall be recorded as a failing grade for the assignment, unless the teacher grants an extension.

Students wishing to get homework assignments before returning to school should:

  1. Contact the teacher at school or via e-mail, or in cases of:
  2. Absences of one or two days – contact a friend in class to obtain information.
  3. Absences of three or more days – call the School Counselor to request assignments.  Assignments may be picked up in the office on the day following the request.
  4. For pre-arranged absences, a student should bring a written parental/guardian request to the office at least two (2) days in advance of any planned absence.  Teachers will be notified of pre-arranged absences.
  5. For an approved pre-arranged absence, a student may request assignments in advance of the absence.

ACADEMIC POLICIES

Homework Policy

Homework is an important part of the learning process serving to:

Homework contributes to the development of organizational skills, self-discipline, and a sense of responsibility.  In keeping with this philosophy, Appomattox Regional Governor’s School emphasizes the importance of meaningful homework assignments (to include reading, rehearsals, research, and work on art projects) that provide additional opportunities for creative endeavors and applications.

Grades

The grading scale for the Governor’s School is to be used to determine academic progress.  Interims are sent home around the fifth week of each nine-week grading period.  Interims are an estimate of student progress.  It is important that a number of evaluation types and opportunities be utilized in order to get a complete picture of student achievement.  Alternative assessments may be used by the staff.  Grade distributions are used each nine-weeks during team meetings with the Executive Director to determine the need for student counseling and assistance.  Students may be placed on academic probation if determined by the team and Executive Director.

Grading Scale

A+ 97-100

A 93-96

B+ 88-92
B 85-87

C+ 81-84

C 77-80

D+ 73-76

D 70-72

F 69 and below

Exams/ Evaluations

Student Honor Code

The Governor’s School recognizes the right of every student to enjoy a meaningful education without disruption and a corresponding responsibility not to deny this right to any other students.  The faculty and administration encourages acceptable behavior by working with students in an atmosphere of respect and understanding, centered on freedom, firmness, and consistency to build pride and confidence in the students and the school.  Each student will be involved in the governance of the school and establishment of ethical behavior with strong emphasis on each student’s honor and integrity.  The following offenses will be considered Honor Code violations:

*Plagiarism is defined as presenting academic work for credit that is not the original work of the student, except when research papers and related writing projects are properly footnoted.

**Plagiarism and cheating are serious violations of school policy that may result in the dismissal of the student.

Violations of applicable laws will be referred to the proper authorities, in addition to administering school disciplinary actions.

BEHAVIOR EXPECTATIONS

Members of the Governor’s School community are required to conduct themselves in a responsible manner at all times.  Failure to adhere to a satisfactory standard of conduct will result in discipline ranging from warning to a suspension of up to 30 days with a recommendation for expulsion.

Discipline

School-wide rules and regulations, as well as classroom rules, are necessary for the safe, orderly, and efficient operation of our educational programs.  To provide the highest quality and maximum amount of education to all ARGS students, students will be expected to be responsible citizens at all times.  ARGS students will be:

  1. Prompt
  2. Courteous
  3. And always do his/her best work

Following these three brief rules will create a positive learning environment in the classroom and a favorable sense of community throughout the school.

Disciplinary Actions will occur if any behavior disrupts the act of teaching or learning, or is destructive of personal or school property.  Consequences appropriate to the offense will be administered by the teacher.  If and when minor offenses became repetitive, or when a flagrant (serious) offense is committed, administrative consequences will be applied.

In addition, a system of progressive discipline will be in force.  Simply put, the more times a student is dismissed from class and sent to an administrator, the more serious the disciplinary consequence.

The following is a partial list of minor offenses and flagrant offenses:

Minor Offenses

Tardy

Unprepared to begin class

Disruptive behavior

Rudeness

Talking without permission of teacher

Passing notes

Cell Phones (Note: Cell phones MUST be turned off from 8:20 a.m. –

     3:30 a.m. each day and should be kept in student lockers or cars)

Public Display of Affection

Flagrant Offenses

Repetitive minor offenses

Disobedience

Defiance

Leaving class or school grounds without permission

Truancy

Theft

Controlled substances & alcohol/distribution/use of/

under the influence of/possession of

Assault (verbally abusive)

Battery (fighting)

Harassment (sexual or other)

Weapons or dangerous articles (possession of)

Threats (verbal or written)

Destruction of property

Cheating (including plagiarism)

Note:  If a student commits a crime, appropriate school discipline will be administered and the student may be charged with a criminal offense.

Academic Standards

The purposes of the academic standards policies and procedures are to ensure the success of all students at the Governor’s School, and to provide support for those students experiencing academic difficulty.  Parents/guardians are asked to notify the school if their student has special academic needs.

MAINTAINING HIGH STANDARDS

Orientation and Preparation for Success

Communication with Home School Systems and Parents/Guardians

ACADEMIC INTERVENTION PROCESS

(1) A cumulative grade point average of 2.0 or greater.

(2) Failure in no more than one class by the end of the second year of the process.

(3) A plan in place to complete graduation requirements in four years at the Governor’s School.

Technology Use
Appomattox Regional Governor’s School provides access for students, staff, and its community to resources from around the world through an electronic communication system which includes internet and electronic communication access. All uses of the ARGS computer system, including Internet access, must be in support of education, research, and/or other legitimate school business.

Unless otherwise specified, this policy only applies to the use of any ARGS technology equipment, Internet/Network access provided by ARGS technology equipment, or services provided by ARGS.
The Opportunities and Risks of Technology Use
The Appomattox Regional Governor’s School believes the value of technology outweighs it’s potential hazards. Making network, internet and electronic communication access available to students, staff, and the community, however, carries some risk to the users and to the security of personal information. Because information on networks is transitory and so diverse, ARGS cannot completely predict or control what users may or may not locate either intentionally or accidentally.

Internet Filtering and Liability

In accordance with the Children’s Internet Protection Act (CIPA), VDOE Policy: 1.75 – Use of Electronic Communications And Social Media, the Keeping the Internet Devoid of Sexual Predators Act of 2008 (42 USC 16901 § 431), Protecting Children in the 21st Century Act, and the Family Involvement in Technology (FIT) Program (Code of Virginia § 22.1-212.2:3), ARGS installs, operates and monitors filtering software to limit users’ internet access to materials that are obscene, pornographic, or harmful to children, or otherwise inappropriate, notwithstanding that such software may at certain times block access to other materials as well.

At the same time ARGS cannot guarantee that filtering methods will in all instances successfully filter access to materials that are obscene, pornographic, harmful to children, or otherwise inappropriate. The use of Internet filtering does not negate or otherwise affect the obligations of users to abide by the terms of this policy and to refrain from accessing such inappropriate materials. No technology is guaranteed to be error-free or totally dependable. Among other matters, ARGS, ARGS I.T. department, ARGS administrative team and the school board are not liable or responsible for the following:

ARGS I.T. reviews the filtering methods annually and evaluates the current filtering solution to newer solutions. Filtering software is selected based on its effectiveness, stability, ethical standards, speed, and transparency.
Privileges and Responsibilities
The Appomattox Regional Governor’s School’s network is a part of a curriculum and is not a public forum for general use. Users may access technology only for educational purposes. Access to the ARGS network “the Network” and use of technology-related equipment is a privilege, not a right. We will strive to provide equitable opportunities for the use of technology, and the I.T. department will take reasonable measures to inform students and staff of the rules and regulations regarding network and equipment use in staff and student handbooks. This policy shall apply to all users and devices, including but not limited to, faculty, students, administrators, staff, community, and guests.

Users of technology will do the following:

  1. Comply with copyright laws, fair-use laws, and software licensing agreements.
  2. Respect the privacy rights of others and maintain confidentiality of all personnel and student records stored.
  3. Make a best effort to maintain the integrity of technological resources from potentially damaging messages, physical abuse, viruses, malware, scams, and phishing schemes.
  4. Respect the rights of others to use equipment.
  5. Recognize that there is no assurance of confidentiality with respect to sent or received communication(s).
  6. Understand that a third party may have access to the user’s data only through the I.T. department for the sole purpose of off-site backups, remote administration/technical support, or remote hosted/cloud applications.
  7. Report intercom or phone issues immediately. This only applies to faculty/staff.

Users of technology will not do the following:

  1. Access, submit, post, publish, display or create any content that is defamatory, intentionally misleading, abusive, obscene, profane, sexually oriented, threatening, harassing, or illegal.
  2. Use the provided technology resources for, or in support of, any obscene or pornographic purposes including, but not limited to, the retrieving or viewing of any sexually explicit material. If a student inadvertently accesses such information, that student should immediately disclose the inadvertent access to a teacher or other school official. Other authorized users should report the incident to the Network Administrator.
  3. Use a personal or school-provided device on school grounds or a school-related function (a) with the intent to intimidate, harass, coerce another person, or (b) to use vulgar, obscene, profane, lewd, or lascivious language to communicate such harassment, or (c) to threaten an illegal or immoral act.
  4. Interfere with, or disrupt the Network use by others; create and/or propagate unsolicited advertising, chain letters, pyramid schemes, computer worms, viruses, or other acts of vandalism. Vandalism includes any attempt to harm or destroy data of another user, the Internet, the Network or any other network. Vandalism includes knowingly transmitting a computer contaminant, or inserting a computer contaminant into a computer, computer program, computer software, or network of another without the knowledge or permission of the owner of that computer, computer program, computer software or computer network.
  5. Use another’s account credentials or distribute user credentials without the permission of the I.T. department.
  6. Knowingly distribute plagiarized material.
  7. Misrepresent oneself or forge electronic materials.
  8. Trespass in others’ folders, work, or files, or attempt to gain unauthorized access to resources or entities.
  9. Violate the Family Educational Rights and Privacy Act (FERPA).
  10. Use ARGS technology services for non-school related purposes.
  11. Attempt to breach and/or breach security measures or remove hardware/software, networks, information, or communication devices from any network without the permission of the owner of that computer or computer network.
  12. Use the network while access privileges are suspended or revoked.
  13. Use the telephone system unless previously authorized by a teacher, staff member, or administrator to do so.
  14. Use any unauthorized personal equipment to attach, connect to, or install on the Network with the exception of any device using our BYOD initiative.
  15. Intentionally disrupt the network by any means with any type of hardware or software.
  16. Maintain or use an account that has heightened privileges to install or modify a computer/device that is owned and operated by Appomattox Regional Governor’s School without the permission of ARGS I.T.
  17. Use any form of electronic communication (either provided by ARGS or provided by an external source) for the purpose of soliciting sexual contact or romantic relationship with a student.
  18. Send mass electronic communications which serve no academic or administrative purpose, such as chain letters. Students must seek prior approval before sending any mass communications.
  19. Make changes in the physical setup of any technology device owned by ARGS unless approved by the Information Technology department. Examples include, but are not limited to removing or disconnecting any peripherals (such as the mouse, keyboard, or speakers) or disconnecting a device from the local area network. USB hard drives and USB memory sticks are exempt from this.
  20. Permanently write on, deface, destroy, or damage technology equipment for any purpose. All technology equipment purchased with school-appropriated funds belongs to the organization ARGS, not a specific department or person.
  21. Disconnect, disable the ringer, unplug, or tamper with any school phone.

Bring Your Own Device “BYOD” Initiative
Users may not connect to any other wireless network except the ARGS Wireless Network while on-campus. This includes wireless internet access by cell carriers and access points maintained by the residences adjacent to the property. Any user found to be accessing the internet on a personal device without express permission by a teacher, administrator, or the I.T. Department will be subject to the disciplinary actions set forth in this policy. Access to the Wireless Network may be restricted to a per-user basis. Anyone who is authorized for wireless access to the network will be subject to the rules and regulations set forth in this policy. If a user violates any portion of the ISAUP, the right to access the wireless network may be immediately and permanently revoked.

Students may not use laptops or portable computing/communication devices while in class without the express permission of their teacher.It should be noted that wireless connectivity is considered a secondary network and connectivity is not guaranteed on your device. ARGS provides and maintains computers for students and staff to use.

ARGS I.T. is under no obligation to provide any assistance to a personal device at any time.

This is an optional initiative: No student or faculty/staff member will be required to bring a personal device. BYOD devices are the sole responsibility of the person bringing them. Computers are provided at the campus at a ratio of 2 computers to every 1 student.

Websites and Web Pages
Authorized users may create web pages only as part of a class activity. Material presented on a class website must meet the educational objectives of the class activity. The Class Sponsor/Teacher, Department Head, I.T. Department, and Administration have the right to exercise control over the content and/or style of the student web pages. All class web pages shall be posted through the school website and not housed off school grounds unless prior approval is obtained in writing.

Only those students whose parent(s) or guardian(s) have consented and signed a release may post their work or picture on student or school websites. Students whose work, likeness (as captured by photograph, video or other media), or voices are presented on a student website shall be identified by first name only for confidentiality and safety purposes unless otherwise approved by ARGS administration and a parent or guardian.

Guidelines for Use of Electronic Communications

New technologies, such as social networking tools, blogs, forums, and message boards, provide exciting new ways to collaborate and communicate. Activities which are improper, unethical, illegal, or which cause undue discomfort for students, employees, parents, or other members of the school community should be judiciously avoided in both physical space and on the Internet.

To that end, we offer the following guidelines for school employees who use online social networking, communication methods not provided for you by ARGS and approved for education use:

1.  Friending: Faculty/Staff should not initiate friend contacts or accept friend requests from current students.
2.  Unequal Relationships: Understand that the uneven power dynamics of the school, in which faculty and staff have authority over former students, continues to shape those relationships.
3. Privacy settings and content: Exercise care with privacy settings and profile content. Content should be placed thoughtfully and periodically reviewed to maintain this standard. Be aware that some of your communications may be public or semi-public even though your privacy settings may reflect otherwise.
4.  Public Information: Recognize that many former students have online connections with current students, and that information shared between school adults and former students is likely to be seen by current students as well.

These applications may be frequented by current students, former students, and potential future students. The incorrect use of these applications can have a negative impact on the school, school board, community, students both current and future, and yourself. Exert an extreme amount of caution while using these services. Use of applications and communication methods not approved for your use with ARGS students or education use should be avoided in most cases.

Electronic Trust Relationship

ARGS maintains a number of resources for students, parents, board members, and community members. All users of this content should understand how to find information on the public Internet that is accurate.

Please use the following guidelines to ensure you are getting accurate information:

Physical Technology Equipment

The ARGS I.T. Department cannot be held responsible for any equipment that was not directly purchased by the Appomattox Regional Governor’s School and will not be serviced by the ARGS I.T. department. All computer equipment and accessory purchases using school-appropriated funds must be approved by the ARGS I.T. department for compatibility with our network. ARGS I.T. maintains a list of approved equipment.

Reporting Violations
Any actual or suspected violation of the rules listed in the ISAUP must be brought to the attention of the Information Technology Department immediately. The Information Technology department will perform an investigation and determine the appropriate course of action with the assistance and support of ARGS administration.

Students should report any cyber-bullying to a school administrator immediately.

Logging, Monitoring, and Data Retention

All users must understand that electronic communication, internet usage and network files are not private. All electronic transactions may be logged in accordance with the Electronic Discovery Act. Several systems are in place to keep ARGS systems compliant.

The following resources are logged:

Monitors

Data retention

E-Discovery requests can only come from the ARGS Executive Director or litigation.

ARGS Response to a Reported Violation
Upon receipt of a violation notice, ARGS I.T. may temporarily suspend a user’s privileges or move or delete the allegedly offending material pending further proceedings. A person accused of a violation will be notified of the charge and have an opportunity to respond before ARGS imposes a permanent sanction. If a user is deemed to be in violation of the ISAUP, that student will be subject to the disciplinary actions defined in the following section.

Disciplinary Action

Failure to observe the ISAUP will result in possible disciplinary actions from the ARG the following:

School administrators may impose any additional disciplinary actions not listed in this policy as deemed necessary by a situation which they feel warrants such actions.

Criminal prosecution, depending on the circumstances of each incident, may be necessary. If the activity breaks the law, the perpetrator can be prosecuted. Even if someone is  not charged criminally, suspension from the school is still possible. Parents or guardians will be involved in any case which may result in suspension or dismissal from the school. Parents or guardians may be liable for damages resulting from student abuse of any system.

The school reserves the right to protect its electronic resources from threats of immediate harm. This may include activities such as disconnecting an offending device from the campus network, terminating a session, terminating a running job on a system, or taking other action.  If ARGS I.T. believes it is necessary to preserve the availability, security, or integrity of facilities, user services, data, data security, or network security, it may temporarily suspend any account, service, or server with or without notice, whether or not the account/user is suspected of any violation. Servers, computers, and services that threaten the security of school systems may be removed from the network and allowed to reconnect only with the approval of network administration.

If equipment is purposefully defaced, destroyed, or damaged, that person will be responsible for the full replacement value for the equipment.

Staff Responsibilities to Students
Staff members utilizing the network, internet and/or computer resources for instructional purposes with students are responsible for supervising such use. In selecting technology for teaching purposes, staff shall comply with the selection criteria for instructional materials and library-media center materials. Staff members are expected to be familiar with the school’s policies and any administrative rules concerning student computer and network use and then enforce them. When in the course of their duties staff members become aware of student violation(s), they are expected to stop the activity and/or inform the Information Technology department.

Additional Rules/Actions/etc.

GENERAL REGULATIONS

Clubs and Activities

A variety of clubs and extracurricular activities will be made available to students (see list below).  Students will have opportunities to make specific choices during the first month of the school year.

PETE Latin Club Spanish Club

Literary Arts/Writer’s Club Art Club             Chess Club

Prestidigitation/Magic Club Yearbook Dragonfire

TSA (Tech Student Association) Interact Club French Club

National Honor Society for Dance Arts German Club    Key Club

National Honor Society for Visual Arts Dragon Scales (Acapella group)

Theatre Arts (International Thespian Society) SCA (Student Council Association)

GSA (Gay Straight Alliance) ICC (Inter-Club Council)

NHS (National Honor Society)                       FCA (Fellowship of Christian Athletes)  Dance Focus Workshop                                 Tri-Music Honor Society

Dragon Phenomenon (step team)

Fundraising

All groups or students using the school’s name must have the Executive Director’s written approval in order to raise funds.

Fiscal responsibility

All payments (other than school fees) must be submitted directly to the club/class sponsor.  The Main Office is not responsible for receiving monies.

After School Activities

After school activities are under the supervision of a staff member.  All activities shall be scheduled in accordance with the procedures established by the Governor’s School staff and approved by the Executive Director.  Students remaining after school for an event are expected to attend the event and not to use the school as a “hang out” or gathering place.  Students waiting for transportation will do so in the designated “pickup” or “waiting area”.

PTSA – Parent Teacher Student Organization

The involvement of parents/guardians is considered essential for the success of the Appomattox Regional Governor’s School.  The Parent-Teacher-Student Association holds regular monthly meetings beginning with September of each school year.  Students are encouraged to join and be active members.

Counseling and Support Program

The mission of the counseling program is to help students acquire specific knowledge necessary for maximizing lifetime pursuits and to master the developmental tasks encountered during high school.  It is through a systematic program of the School Counselor and counseling experiences that students learn to work toward accomplishing educational, personal, social, and career outcomes.

Academic Record Access and Policies

Parents/guardians have the right to inspect and review the scholastic records relating directly to their children or legal wards.  Eligible students (those 18 years of age or older) also have the right to inspect and review their own scholastic records.  Student and parents/guardians will not be allowed to review letters of recommendation, employment, or other records when a signed “waiver of right to access” is part of the document.

Duplicate Record Fees

Parents/guardians not residing with the student may obtain duplicate copies of test data and end-of-year report cards by paying $3.50 for six pages; 10 cents per each additional page.  The parent/guardian with whom a student resides will be entitled to receive one copy of all report cards, test scores, and other information about the student.  Complete copies of these policies may be obtained from the School Counselor.

Athletics

Competitive team sports will be offered in Boys’ Basketball, Girls’ Basketball, Girls’ Volleyball, Co-ed Soccer, Boys’ Tennis, Girls’ Tennis, Golf, Co-ed Cross Country and Cheerleading.  ARGS is a member of the Virginia High School League and assigned to the Tri-Rivers District at the Single A classification.

Driver Education

The Governor’s School does not offer “Behind the Wheel” and simulator classes.  Students are encouraged to contact their home districts or other agencies to obtain this service. The Governor’s School students will continue to attend the classroom portion of driver training through their P.E. class.

School Closing – Bad Weather

Information on school closing or late opening because of snow or other inclement weather will be broadcast on the ARGS website in addition to major regional radio and TV Stations. ARGS also utilizes a mass automated phone notification system to advise parents and students of school closings.  Please do not phone the school for information.

BUILDING REGULATIONS

Clinic and Medicine Distribution

Health/Emergency Forms

Each year your child is here, a Health/Emergency Form must be filled out by the parent/guardian.  These forms are maintained in the Main Office.  In an emergency, the information on a student’s form will be valuable in providing proper care.  In the event a student must receive emergency treatment, a staffmember will accompany the student to the hospital and relay necessary information to the parents/guardians.  No student will be allowed to participate on field trips unless the Field Trip Medical/Emergency form is signed and with the field trip sponsor and an Emergency Medical form is on file in the Main Office.

Medical Flag List

This list identifies students with health problems or those needing special care.  Parents/guardians are required to notify the Main Office/Clinic either by phone or e-mail to share information about their student concerning health problems, any serious conditions, injuries, surgeries or serious illnesses such as mono, norovirus, or other contagious diseases.  A doctor’s note will be required for students returning to school after being diagnosed with a contagious illness or extended absence. The Nurse/designee develops the Medical Care List.  A copy of the Medical Flag List is available in the Executive Director’s and School Counselors’ offices.

Administration of Medication During School Hours

Over The Counter (OTC) medications such as Tylenol, Ibuprofen, gargles, ear drops, eye washes, Pepto Bismol, etc. are classified as medications and are not considered part of basic first aid.  Parents/guardians are encouraged to dispense medication to the student before or after school; however, if a student needs medication during school hours an Over-The-Counter Medication Form is available from the Main Office or Clinic.  The OTC form must be completed by a parent/guardian and returned to the school office, and a new unopened bottle labeled with child’s name and must be brought in to the clinic by the parent/guardian.

A student may be given medication under the following conditions:

    1. Name of student
    2. Name of medication
    3. Exact dosage to be taken in school
    4. Time dosage is to be taken in school

Emergency Drills

Telephones and Cellular Phone Use

Personal and all non-essential calls should be made before or after school.  The use of cellular telephones and paging devices during school hours is strictly prohibited. Students may not carry cell phones or paging devices on their person between the hours of 8:20 a.m. and 3:30 p.m. The Main Office telephones may be used only in cases of an emergency.  Parents/guardians are discouraged from requesting the school to deliver messages to students during the day unless it is an emergency.

A courtesy phone with local and long distance service is available for student use in the Main Office.

Student Searches

Lockers and other storage facilities made available to students for temporary storage of their personal possessions remain under the joint control of the student and the school administration.  The school administration has the right to search lockers, desks, and other storage facilities for items which violate law, school policies and regulations, or which may be harmful to the school or its students or other persons.

Lockers, other storage facilities, and the parking lot are subject to periodic searches by school officials, with or without notice.  The search may also involve police assistance and the use of search canines.  Metal detectors and cameras will be utilized as additional tools to encourage reasonable orderliness in school, on school property, at school functions, and on school buses.  Metal detectors may be used on a random basis to deter the possession of weapons and other dangerous objects as defined by the Standards for Student Conduct.

Library/Media Center Services

The Library/Media Center is an important resource center available to the student and the community.  Although some class time will be spent there, the student is encouraged to use it on his/her own.  During the first semester each year, all new students will participate in orientation regarding the use of the Library/Media Center and all of its resources, including the electronic media center and the electronic check-out system.

Materials from the Library/Media Center should be returned on a timely basis to permit all patrons the opportunity to take advantage of the resources. Lost or damaged materials will be replaced by the responsible individual.

Overnight for Reference Materials and Magazines: $.50 per school day Lost/Not Returned Fines: Cost of Book, Reference Materials and/or magazines that are lost.

All damaged materials remain the property of the Appomattox Regional Governor’s School Library/Media Center.

Materials that cannot be repaired will be added to a student’s or patron’s account as lost materials.

Textbooks and Equipment

Textbooks are issued by the teacher.  Books must be protected and returned at the end of the year in good condition.  Textbooks or equipment lost, damaged, or broken through carelessness must be paid for by the student.  A fee will be assessed based on replacement cost.

Use of Computer Labs

Computer labs are not open before school, during lunch, or after school, without adult supervision.

An individual student must have permission from the teacher in charge of the computer lab before coming to the lab and must also have a pass from the classroom teacher to be there.  These students will be under the direct supervision of the teacher in the lab at that time and will be asked to leave if not being productive.

Only school-related printouts are acceptable.  Students should use recycled paper in the printer for rough drafts and printouts of websites for notes/research.  Recycled paper will be found in the blue tray beside the printer in the computer foyer.  Students should print in draft mode whenever possible.  Students in violation of this policy may have their printing privileges revoked.

At the end of each computer session, students should push their chairs under the computer table, shut down the computer, and place all trash in the proper receptacle.  Remember that food and drink are STRICTLY PROHIBITED in the lab space.

Students are also subject to all policies as defined in the Internet Access Agreement. Students in violation of this agreement or the above policies are subject to revocation of their computer lab privileges.

Lost and Found

Lost and found items will be placed in bins in the basement floor east stairwell (near the Dance Studio) and will be discarded at the end of each month.

MP3/Radios/CD Players, iPods, Hand-held video games, etc.

Radios with earphones, CD players and other listening devices are not permitted to be used in classrooms.

Bus Transportation Information

Each school division provides for transportation of its students.  Bus schedules are determined by each school division and not by the Governor’s School.  Changes in bus schedules can only be made by the appropriate school division’s transportation office.  Questions should be addressed to the respective division as follows:

County/City Supervisor        Phone Number

Amelia Mr. Allen Vernon       (804) 561-2621, 2632 (dispatch)

Charles City Mr. Albert Gee       (804) 647-8502

Chesterfield Mr. Robert Wingfield    (804) 748-1656

Colonial Heights Mr. Jesse MacLeland    (804) 704-7648

Dinwiddie Mr. Tucker       (804) 469-4680

Franklin Mr. Lawrence Whiting  (757) 569-8111×5301- press 1

Hopewell Mr. Allen Buford       (804) 541-6418

Petersburg Mr. Andrew Spencer     (804) 862-9058

Mr. Thigpen        (804) 479-6804

Powhatan Mr. Herbert        (804) 598-5709

Prince George Mr. Rhodes        (804) 733-2712

Richmond (North) Ms. Adell Green        (804) 674-4120

“        (South) Mrs. Donaldson             (804) 674-4431

Southampton Ms. Ruth Birch        (757) 653-2692

Surry Ms. Thomas        (757) 267-2452

Sussex Mr. Jerry Parham        (434) 246-6462

Please make certain the student has transportation available at the pick-up point, as supervision is not provided.  Buses are not allowed to make stops other than those officially designated.

NOTE:  All school divisions, for liability reasons, will not allow a student from another division to ride their buses.  There are no exceptions!

If an ARGS student is referred by a bus/car driver who transports ARGS students to and from school and school sponsored events, the ARGS Assistant Director, will be responsible for handling the referral and dispensing appropriate disciplinary measures.  If the incident involves a student(s) from another school, the ARGS Assistant Director will work in collaboration with the administration of the school(s) involved.  Appeals are to be directed to and handled by ARGS Executive Director.

Automobiles

With written parental/guardian permission, students who are licensed drivers will be permitted to drive private automobiles to and from school, provided they follow traffic laws and school regulations.  Permission to drive to school is a privilege and may be revoked by a school administrator.  A student who drives to school must park in the designated student parking areas and must register the vehicle with the Governor’s School.  The following regulations apply:

  1. Students must register their vehicle and purchase a parking permit in the school Main Office.
  2. Students must park only in designated area.
  3. If cars are towed, it is the responsibility of the car owner to pay towing expenses.
  4. Students are not to remain in vehicles or loiter on the street.
  5. Parked cars are off-limits to students during the school day unless the student has administrative authorization to leave school.  Students using their vehicles to leave school without authorization will lose their driving privileges.
  6. Students who drive on campus in a careless or dangerous manner and/or ignore parking rules are subject to revocation or suspension of their driving privileges.
  7. The Governor’s School is not responsible for students’ cars or contents.
  8. Parking permits are to be displayed in the front window, hanging from the rear view mirror.  Failure to do so will result in a warning.  A second notice may result in the car being towed at the owner’s expense.

Title IX

In accordance with federal laws, the laws of the Commonwealth of Virginia and the policies of the Appomattox Regional Governor’s School and its fiscal agent, Chesterfield County Public Schools, the Governor’s School does not discriminate on the basis of sex, race, color, age, religion, disabilities or national origin in the provision of employment and affirmative action programs for students and staff.

ARGS has a Title IX Coordinator.  Any student who believes he/she has been the victim of sexual harassment and/or any other sexual misconduct should file a written complaint with the Coordinator.  An investigation will ensue.  Posters re: Title IX will be posted throughout the building (minimum of one on each floor).

Student Fees

Material fees for all students for the 2015-16 school year

All students $50.00

Class Dues $25.00

Art $25.00

Dance $25.00

Graphic Design $25.00

Lab fees for Science classes $25.00

Literary Arts Majors** $15.00

Music** $25.00

Music Recording Tech I/II/III $25.00

Parking Permit* $25.00

Additional Parking Permit $  5.00

Performance Ensemble $25.00

Photography $25.00

Sculpture I/II/III $25.00

Technology $25.00

Theatre Arts** $15.00

Transcripts  (first and final transcripts are free) $  3.00

World Language Classes $  5.00

*Parking permits are issued only with parent/guardian approval.

**All fees are per class, except for literary arts, music and theatre arts

Persons who are unable to afford the student fees may request a reduction or waiver of fees by submitting a written request to the Executive Director stating the reason for requested relief.  Payment plan arrangements are also available through the Main Office.

The ARGS fee schedule is posted on the ARGS website.

Textbook fees for damaged textbooks are pro-rated up to the full cost of the textbook.  Please see the Options to Return/Replace Lost Textbooks procedures document on the ARGS website.

Responsibility of eighteen-year-old students

Students reaching the age of eighteen prior to graduation from ARGS will be regarded as minors.  ARGS will communicate with parents/guardians concerning grades, medical issues, early dismissals, etc.  Permission from the administration must be obtained for any exceptions to this policy.

Visitors and Guests

All visitors must sign-in at the Security Desk at Door #1 and are issued a visitor’s pass.  No student visitors will be allowed at the Governor’s School while classes are in session unless prior approval has been given by an administrator.

College and Career Planning

Services are available from the School Counselor’s Office to assist students in the college and financial aid application process.  Students are urged to keep official records of community service hours and begin preparing for auditions and portfolios where appropriate.   ARGS Director of School Counseling/College Advisor, assists seniors with college choices, the application process, and financial aid.

Dress Code

Self-discipline and responsibility will be emphasized daily at the Appomattox Regional Governor’s School for the Arts and Technology.   Clothing should reflect respect for the learning environment.

The following specific dress code is in effect:

-Requests for exceptions need approval from administration.

Students who violate the dress code will not be permitted to attend class until he/she is in compliance.  Repeat offenses will be handled as disciplinary referrals.

Smoking/Tobacco/Illegal Drug Use/Weapons

Students shall neither smoke nor use tobacco products or other illegal substances in school buildings, on school grounds, or on school buses. This policy applies to ANY school-sponsored event. Such behaviors will be dealt with expeditiously and with assistance of the local law enforcement officials, as required by law.

In addition to these policies, the Chesterfield County Public Schools’ Standards for Student Conduct is also enforced to determine appropriate discipline.

Chesterfield County Public School policies govern student behavior only in cases where ARGS does not have a specific policy or regulation pertinent to the behavior in question.

ARGS is committed to providing equal opportunities to everyone without regard to race, religion, creed, age, sex, height, weight, marital status, disability unrelated to an individual’s ability to perform adequately, national origin citizenship, ancestry, or any other characteristic protected by law.

Both the Appomattox Regional Governor’s School and its fiscal agent, Chesterfield County Public Schools, are equal opportunity/affirmative action employers.

Student Name (Please Print)                Grade

APPOMATTOX REGIONAL GOVERNOR’S SCHOOL

FOR THE ARTS AND TECHNOLOGY

SIGNATURE PAGE

PARENTS AND GUARDIANS

The Student Handbook is designed to offer general information about the day-to-day operation of the Appomattox Regional Governor’s School and to answer the most frequently asked questions.  Every student will receive a copy of the Chesterfield County Public Schools’ Standards for Student Conduct, which will be used by the Governor’s School for more specific rules to provide our students and teachers a safe and orderly learning environment.

After reading and reviewing the handbook with your student please sign the form below and return it to the Main Office as soon as possible.  Thank you for your cooperation and we look forward to a successful school year.

We have read the information in The Appomattox Regional Governor’s School Student Handbook and discussed it with our student.  We will work with the school community to provide a safe and orderly learning environment.

Signature of Parent/Guardian Date

Signature of the Student                Date

The Appomattox Regional Governor’s School is authorized to photograph

for articles in newspapers, magazines

(name of student)

and brochures to publicize the accomplishments and individual works of the students.

Signature of Parent/Guardian                Date

APPOMATTOX REGIONAL GOVERNOR’S SCHOOL

FOR THE ARTS AND TECHNOLOGY

RELEASE FORM

I hereby grant the right to the Appomattox Regional Governor’s School for the Arts and Technology (“ARGS”) to use, display, and publish audio and/or visual recordings and photographs of me/my child, and my/my child’s work, practices and performances in ARGS-approved publications and submissions, including, but not limited to, newsletters, television, internet, newspapers, magazines, educational journals, and resources displays.  Recordings and photographs may be edited and used in whole or part for educational, promotional or marketing purposes.

It is understood and acknowledged that once a recording or photograph is published, it can be seen and/or downloaded by anyone who accesses the recording/photograph.  ARGS is not responsible for the use or distribution of recordings/photographs by unaffiliated third parties.

ARGS reserves the right to discontinue such use at any time without prior notice.

The undersigned agree to release and hold ARGS and its officers, agents, and employees harmless from any claims for damages or compensation arising out of the use of the recordings or photographs.  The undersigned also agree that they will not receive any compensation for such use.

I AGREE TO THIS:

Parent/Guardian (print) Parent/Guardian (signature) Date

Parent/Guardian (print) Parent/Guardian (signature) Date

Student (print) Student (signature) Date

Updated 6/15

Copyright © 2013 Appomattox Regional Governor's School